AHS Law provides legal services in criminal and civil litigation, appeals and regulatory matters including advice and assistance in criminal investigations, interviews under caution, representation at Courts and Tribunals. Our Data Controller and Data Protection Officer is Ali Hussain who can be contacted directly at our office:
Email: firstname.lastname@example.org Tel: 0203 633 0931 Fax: 0203 633 0932
AHS Law, Ashley House, 235-239 High Road, London N22 8HF
The personal data we would like to collect and process on you is:
Information and content you provide such as
- Your personal details, including your name, postal address, email address, telephone numbers, date of birth, title, marital status, dependants, NI number and employment status
- Your medical information, including past medical history, current medical symptoms and diagnosis, and details of your GP, hospitals attended any other medical treatment
- Financial information such as bank accounts, income, outgoings, savings, investments, assets and liabilities
Information about you provided by others
- Statements from witnesses, exhibits, character statements
- Police reports, DBS and PNC searches, information from investigative and Government bodies
- Forensic experts and other expert witnesses
- Medical reports from GP’s, hospitals, psychiatric and psychology professionals
The personal data we collect will be used for the following purposes:
- Primarily to provide you with our legal services which includes legal advice, assistance and representation
- Dealing with correspondence, drafting and submitting documents to other parties and opponents in any litigation, as well as other agencies such as the Courts or Government agencies where relevant to the work we are doing for you
- Maintaining personal and financial records as required under our professional rules, Court orders, by law and our obligations to HMRC.
Our legal basis for processing personal data:
Data protection laws require us to have a legal basis for processing your data, we collect, use and share the data that we have in ways described above, and:
- As necessary to fulfil our contractual obligation to provide you with legal services
- As necessary to comply with our legal obligations such as complying with Anti-Money Laundering and Counterterrorism laws
- As necessary for our (or others’) legitimate interests, including our interests in ensuring that after the end of your case we retain your file of papers for a certain time in order to protect your and this firm’s interests
- Consistent with your consent in relation to marketing, which you may revoke at any time by contacting us
By consenting to this privacy notice you are giving us permission to process your personal data specifically for the purposes identified. Consent is required for AHS Law to process both types of personal data, but it must be explicitly given. Where we are asking you for sensitive personal data we will always tell you why and how the information will be used. You may withdraw consent at any time by contacting the GDPR Owner at AHS Law.
AHS Law will not pass on your personal data to third parties without first obtaining your consent. The following third parties will receive your personal data for the following purpose(s) as part of the processing activities. The people/organisations are known as “Data Processors” in respect of personal data they receive and must themselves comply with the data protection rules:
- Accountants, auditors and practice management consultants – to assist us with running of our firm
- Interpreters/Translators – if you need independent language assistance, for example, at our office, Court or Police stations, we will need to instruct an interpreter or translator
- Independent Experts – we may require the services of an expert to look at, for example, forensic analysis, facial mapping, fingerprints, DNA and electronic devices
- Barrister or Freelance Solicitor – we may need to obtain the advice of a barrister or instruct the barrister to represent you in Court or instruct a Freelance Solicitor to assist us in the process
- GP, Hospital and other health practitioners – we may need to contact your doctors or other healthcare professional in order to apply for your medical records
- Other parties involved in the case and/or their representatives or the Court or the Police and/or any other Government body such as the Department for Work and Pensions, HMRC or CPS
- Specialist Data Backup & Recovery Firm – to ensure that none of your personal data is permanently lost
- IT and Case Management services providers – to assist us with the running of our firm
After completing the work, we will keep all your papers and documents while there is still money owed to use for fees and expenses. We will also keep your file of your papers for six (6) years from the conclusion of your case, except those papers that you ask to be returned to you.
Files for minors must be kept for six (6) years after the minor has reached 18 years of age, this means that the file will be kept until the minor following his/her 18th birthday reaches the age of 24. Files for patients under a disability should be kept indefinitely. All such files must be clearly marked before being archived.
We keep files on the understanding that we can destroy them after the periods described above have expired. We will not destroy documents you ask us to deposit in safe custody.
Your rights as a data subject
At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
- Right of access – you have the right to request a copy of the information that we hold about you.
- Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
- Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
- Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
- Right of portability – you have the right to have the data we hold about you transferred to another organisation.
- Right to object – you have the right to object to certain types of processing such as direct marketing.
- Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
- Right to judicial review: in the event that AHS Law refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined below.
- All of the above requests will be forwarded on should there be a third party involved in the processing of your personal data.
In the event that you wish to make a complaint about how your personal data is being processed by AHS Law (or third parties as described above), or how your complaint has been handled, you have the right to lodge a complaint directly with the Information Commissioner at:
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Tel: 0303 123 1113 ico.org.uk